Personally Identifiable Information/Directory Information

The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires that Montpelier Roxbury School District, with certain exceptions, obtain your written consent prior to the disclosure of personally identifiable information from your child’s education records.  However, MRPS may disclose appropriately designated “directory information” without written consent, unless you have advised MRPS to the contrary.  The primary purpose of directory information is to allow MRPS to include information from your child’s education records in certain school publications.  Examples include:

  • A playbill, showing your student’s role in a drama production;

  • The annual yearbook;

  • Honor roll or other recognition lists;

  • Graduation programs; and

  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Directory information, which is information that is generally not considered harmful or an invasion of privacy if released, can also be disclosed to outside organizations without a parent’s prior written consent.  Outside organizations include, but are not limited to, companies that manufacture class rings or publish yearbooks.  In addition, two federal laws require local educational agencies (LEAs) receiving assistance under the Elementary and Secondary Education Act of 1965, as amended (ESEA) to provide military recruiters, upon request, with the following information – names, addresses and telephone listings – unless parents have advised the LEA that they do not want their student’s information disclosed without their prior written consent.

MRPS has designated the following information as directory information:

  • Student's name

  • Mailing address

  • Dates of enrollment

  • Parent or legal guardian’s name and mailing address

  • Student’s grade level classification

  • Student’s participation in recognized school activities and sports

  • Weight and height of members of athletic teams

  • Student’s diplomas, certificates, awards, and honors received

If you do not want MRPS to disclose any or all of the types of information designated above as directory information from your child’s education records without your prior written consent, you must notify MRPS in writing by September 10th of each school year (you can also fill out this form). 

Please note, MRPS does NOT consider the following as directory information:

  • Birthdate

  • Place of birth

Accordingly, we will not disclose any students birthdate or place of birth to any outside organizations without a parent’s prior written consent.

Personally Identifiable Information Opt-Out Consent Form